We have a new product in our BINARYTEC family. The humanify time recording system. But before we go into the great functions of our new software, we would like to give you a few legal aspects of time recording. Because what many people don't even know: Since 13 September 2022, employers have been legally obliged to record their employees' working hours!
This is according to the decision of the Federal Labour Court of 13.09.2022: Employers are obliged under Section 3 (2) No. 1 of the Occupational Health and Safety Act to introduce a corresponding system.
We clarify the most important questions about time recording here:
When does the obligation to record time apply?
Since the decision of the Federal Labour Court of 13.09.2022.
Is there a transition period?
No, there is no transition period.
What requirements do I have to fulfil as an employer?
It is not enough to simply provide a system - as an employer, you are obliged to ensure that this system is actually used and utilised.
What requirements must a time recording system fulfil?
The law states that an "objective, reliable and accessible system" must be used. Of course, this leaves a lot of room for manoeuvre 😉 To be on the safe side, we recommend paying attention to the following points:
a. It should be possible to store the time recording for at least 2 years
b. It should be easy to use and easily accessible for all employees
c. Online access is available for employees who work from home
d. Break times should be recorded
e. To save resources, it also makes sense to use the time recording system to record absences such as holidays and sick days
What happens if I don't use a system?
The competent occupational health and safety authority does not have to impose a fine immediately, but can impose a fine of up to €30,000 if an offence is detected.
What is the purpose of the obligation to record working hours?
Primarily to protect the health and safety of your employees. The purpose of recording working hours is to ensure that the maximum daily working hours and rest periods are complied with.
But now to humanify, our personnel management system
With humanify, you can not only comply with the legal obligation to record time and attendance, but also have many additional features that revolutionise your entire personnel management:
| Digital personnel file | Holiday & absence | time recording |
| Centralised management of all employee information as well as detailed contract data and additional agreements. | Convenient holiday planning for all employees, with a smart approval process and customisable absence types. | Flexible recording of working times at the terminal on site or online - with comprehensive reporting. |
| Task management | Document management | Employee portal |
| Efficient ticket management of tasks and tickets with customisable categories and statuses as well as reporting. | Clear document management with upload function, customisable categories and read confirmation function. | All information and functions are conveniently available to your employees via the employee portal. |
Great features, aren't they?
You can put together and book the individual modules according to your needs. We are also happy to help you set up and migrate existing data.
Now the most important thing: We supply you with the necessary hardware to go with the comprehensive software. For on-site time recording, you need a time recording terminal, RFID tags such as employee cards or key fobs, as well as a reader or writer for the RFID tags mentioned.
You can find a detailed overview of the various modules and hardware components on our page.
Good to know:
You can also use the RFID tags to access our INTELLIAX access management system and our CASSABOX cash register system. This is useful if, for example, you want to automate access to certain parts of the building or use the RFID tags as a means of payment (SimpledPaid) in your canteen.
Have we piqued your interest in humanify or our other products such as the CASSABOX or INTELLIAX? Then talk to us, we will be happy to advise you. You can call us on the following telephone number or send us a WhatsApp message: 04954-927955-0.
You can find more information on the legally regulated recording of working hours on the website of the Federal Ministry of Labour and Social Affairs.
